Our Offices

Our practice offers direct paging through an answering service for URGENT matters at 571-210-6024. Please use this number if you are experiencing a non-life threatening emergency.

For true medical emergencies, please call 911.

It is our intention to provide and explain all financial policies and arrangements to you. We accept most insurance plans and will bill all insurance companies with whom we participate. Payment arrangements can be made through one of our billing specialists. If you leave Capital Women’s Care during your pregnancy, a bill will be generated for services provided.

Please note, hospital, anesthesia, ultrasound, pediatric care and possibly lab charges will be billed separately by those providers.

Please also note that if you need us to complete and process disability or other forms, there is a fee PER form requested.

Capital Women’s Care welcomes new and returning patients. We are committed to ensuring the administrative aspects of your visit are handled with the same high level of professionalism and care as the medical portion.

• Please arrive at least 15 minutes prior to your appointment time to check-in and/or update or complete required paperwork.
• Please bring your Photo ID and insurance card with you.
• New patients will need to complete the New Patient Questionnaire (which can be found on the Patient Forms Tab above) when they arrive unless already completed at home and brought with you. Please give completed questionnaires to the front desk staff upon check-in.
• If you miss your appointment OR do not cancel your appointment within 24 hours of the scheduled appointment time, you will be charged $50. This fee is not billable to your insurance.
• If you think you are going to be late to your appointment, please call our office. Our staff will notify the provider you are planning to see and will make sure you can still be seen. In most cases, you will be worked back into the provider’s schedule if possible, but may have to wait for your turn.
• The practice of Obstetrics and Gynecology often involves emergencies, surgical delays, and deliveries. We ask for your understanding and patience. If we are running behind schedule, our staff may attempt to notify you in advance of your appointment.

A “well woman exam” is considered a preventative or wellness visit. This visit will address preventative health only and is not meant to diagnose or treat problems. If your provider addresses and/or treats other health issues at this visit that are new or chronic in nature instead of scheduling you for a follow up or sick visit, your health insurance company may assess an additional patient liability for those services. Although most insurance plans include benefits for one preventative health visit, some do not. If you have any doubts, please check with your insurance plan. If you need further explanation about incurring additional fees for services provided during your well woman visit, please discuss your concerns with your provider. Please understand that depending on the issues addressed or treated outside of the routine well woman visit, there may be additional charges.

Laws for The Commonwealth of Virginia allow health care providers to see and treat minors WITHOUT parent/guardian permission for certain situations such as sexually transmitted infection testing and treatment, birth control, etc. Please review the following document related to The Commonwealth of Virginia laws:

Commonwealth of Virginia Laws on the Treatment of Minors Information (PDF file)

If a parent/guardian is present for a minor’s appointment, they will be asked to sign a “Permission to Treat a Minor without a Parent/Guardian Present” form.

We would like to take the opportunity to explain your Medicare billing for your annual routine examination. Medicare does not pay for the GYN Annual Well Woman Exam. You will be responsible for the entire charge of $145 unless your secondary insurance covers Medicare non covered items.

If you are not here for your GYN Annual Well Woman Exam, please inform the staff immediately so they can update your appointment type. Once your medical assistant takes you back to the exam room, let her know what GYN Problem we are seeing you for today so your chart can be properly documented.

Your visit should not be confused with your Medicare Annual Wellness Visit. The Medicare Annual Wellness Visit is intended to help you develop a plan for addressing ongoing medical problems and needs, and NOT for specific gynecological problems or concerns. In general, the Medicare Annual Wellness Visit should be performed by your primary care provider. The services you normally receive in our office are not included in the Medicare Annual Wellness Visit.

Your GYN Annual Well Woman Exam is geared to address Gynecological health and The Centers for Medicare and Medicaid Services (CMS) limited coverage rules will apply. In addition to the visit charge of $145, please refer to your Advanced Beneficiary Notice Form for expected liability on additional services rendered today that may not be covered and/or paid by Medicare.